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Professional Conference Documentation

Create accurate summaries of parent-teacher meetings – with consent

Why Teachers Use Transkript

Parent-teacher conferences are crucial but often blur into memory after a long evening of back-to-back meetings. Important details, agreed action items, and specific concerns can be forgotten or misremembered.

Transkript helps you create accurate, professional documentation of these important conversations – when done with proper consent. Everything stays on your device, protecting both your and the family's privacy.

Step-by-Step Workflow

Ask for explicit consent before the meeting starts
"I'd like to record our conversation to create accurate notes. Is that okay with you? I'll share the summary with you afterward."
Record with Voice Memos
Place your phone on the table. The recording reminder helps maintain transparency throughout the conversation.
After the meeting, share to Transkript
In Voice Memos, tap Share → Transkript. Everything processes on your device – no cloud upload.
Generate a professional summary
Use the Summarize feature to create a clear overview of discussion points, concerns raised, and agreed actions.
Share with the family if requested
Export as PDF and email to parents. Include both the summary and, if they want, the full transcript.
Archive in your school's approved system
Save to your school's designated storage location. Delete recordings per your school's data retention policy.

Features for Educators

📝 One-Click Summaries

AI generates clear summaries highlighting key discussion points, concerns, and action items.

🔒 Complete Privacy

All processing on your device. No student or family data ever touches external servers.

📄 Professional PDFs

Export polished documents ready to share with families or add to student files.

🗂️ Organized Archive

Save all conference notes in one searchable library. Find past discussions instantly.

🌍 Multi-Language Support

Transcribe and translate for families who speak different languages. Available in 34 languages.

⚡ Quick Turnaround

Generate summaries immediately after meetings – send to parents the same evening.

Important Considerations

Legal Requirements: Recording laws vary by jurisdiction. In some regions (like Germany or France), recording without consent is illegal. Always check your local regulations and school policies before recording any conversation.

School Policy: Before using Transkript for parent meetings, discuss with your administration. Some schools may have specific policies about recording, data storage, and documentation.

Sensitive Topics: For discussions involving child protection, disciplinary issues, or legal matters, consult your school's guidance. Some conversations may require formal documentation procedures.

Data Retention: Follow your school's data retention policy. Delete recordings and transcripts when they're no longer needed. Never keep sensitive student information longer than required.

Best Practices

Transparency Builds Trust: Parents appreciate knowing exactly what's being documented. Offer to share everything – it demonstrates professionalism and builds trust.

Focus on the Conversation: Recording frees you to be fully present. Make eye contact, listen actively, and engage meaningfully instead of scribbling notes.

Same-Day Summaries: Send the summary the same evening while the conversation is fresh in everyone's mind. Parents appreciate the quick follow-up.

Review Before Sharing: Always read through the transcript and summary before sharing. Edit any errors or sensitive details that shouldn't be in writing.

Better Documentation, Better Communication

Download Transkript for free and create professional conference summaries.

Download Free